Health records 101

Most every topic imaginable has a report, think tank, or field study attached to it. That is just the way it is. “Sophisticated” technology will be necessary to make sure that patient records are unique. Many moons ago when I was active in IT, I was always taught to normalize data by creating rules to stop most bad data from entering the system. Errors such as leading a required field blank or a Social Security Number not entered should NEVER happen. The fix is simple, make the fields required, and stop processing until they are filled and properly formatted. In the 2016 version of the web, this can happen with web-based, app-based, or other forms, and it is a no-brainer. Patient name misspellings cannot be eliminated totally, but greatly reduced if a simple crosscheck query of name fields that correspond with SSN numbers or other information that can verify results. The report wants to make it sound or in practice be harder than it really is, but that is why they get “the big bucks”. “Creating policies and procedures for front-end and back-end staff to follow is foundational for the overall data integrity process” (Katie Dvorak, 2016, para. 8).When you hang around any industry long enough, what is old is new again to different generations.


Katie Dvorak. (2016, April 20). Report: Providers must adopt sophisticated tech, stronger policies to prevent duplicate patient records. Retrieved April 21, 2016, from http://www.fiercehealthit.com/story/report-providers-must-adopt-sophisticated-tech-stronger-policies-prevent-du/2016-04-20

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